Vietnam → Ukraine · 24/7
Body Repatriation from Vietnam to Ukraine
XREQUIEM brings the deceased home from any city in Vietnam to Ukraine. We register the death locally, obtain the apostille, pass the border quarantine, prepare the three-layer coffin, and deal with the Embassy in Hanoi. The coffin flies with a connection to an airport near Ukraine, and our vehicle drives it to your city. Allow from 72 hours; the price goes into the contract.
Oleg Zdendiak, ownerpersonally responsible for every case “You were always available, whatever the time…” — Віта Х. “Everything was organised with great dignity, professionally and with attention to every detail.” — Тамара Ю. “Every question was resolved promptly, with respect and attention to detail.” — Olha B. “…your support, compassion, sense of responsibility and professionalism meant a great deal to us.” — Ірина Б. “It all went quickly and professionally…” — Оля К. We collect the body in Hanoi, Ho Chi Minh City, Da Nang, Nha Trang, Haiphong, on Phu Quoc, or anywhere else in Vietnam, and bring it to your city in Ukraine. The price is fixed in the contract before the transport begins.
Included in the price:
- Documents from the country of death and the consulate
- Preparation of the body
- Three-layer coffin with a zinc liner
- Transport to your city
- Coffin of your choice and urn free of charge
- No prepayment
What affects the cost: the city in Vietnam, flights and layovers, embalming, the city in Ukraine. More about prices →
In brief. Vietnam has joined the Apostille Convention, so from September 11, 2026, its documents carry an apostille from the Ministry of Foreign Affairs instead of embassy legalization. A body leaves Vietnam only in a three-layer coffin with a sealed zinc liner, after a quarantine declaration at the border. The coffin flies to an airport in a country next to Ukraine and continues by hearse; allow from 72 hours.
- Since 2015 bringing people home
- Ukrainian company Company code (EDRPOU) 46261246
- Contract with a fixed price
- Own workshop coffins and funeral goods
- 24/7 one number throughout
If it just happened
- Call us anytime. We will explain what to tell the hospital or, if the death happened elsewhere, the police, and then deal with them ourselves.
- Find the insurance policy. For tourists, it often covers repatriation.
- Name two cities: where it happened and the destination. The deceased's passport will be needed later.
What to do if someone died in Vietnam?
XREQUIEM runs the case with partners in Vietnam who speak the language and know the local rules. We stay with it from the hospital to the family in Ukraine.
We listen and state the price
We ask which Vietnamese city the death happened in, whether the body is in a hospital or the police are involved, and which local papers you already hold. Then we name the price and fix it in the contract.
We obtain the death document
The hospital (or the police, if the death occurred outside a hospital) issues a death notice (giấy báo tử). Based on this, the local civil registry office registers the death and issues an extract (trích lục khai tử). Documents issued by foreign authorities must be certified for this registration, unless exempt.
Source: Ministry of Justice of Vietnam, Letter 422/HTQTCT-HT on death registration, 2021
We certify with an apostille and translate
Vietnam acceded to the Hague Apostille Convention; since September 11, 2026, Vietnamese documents are certified with an apostille. Only Germany, Austria, and the Czech Republic raised objections to Vietnam's accession; Ukraine is not among them. In Vietnam, the apostille is affixed by the Ministry of Foreign Affairs of Vietnam (Decree 293/2026/NĐ-CP of 23.07.2026).
Source: HCCH, Apostille Convention status table, 2026 · EY Vietnam, 2026 · B Lawyers, on Decree 293/2026, 2026
We handle the case at the Embassy in Hanoi
Ukraine has no consulates general in Vietnam, so all the papers go to the Embassy in Hanoi. The consul there registers the death and certifies the documents for the Ukrainian border.
We prepare the body and the coffin
For cross-border transport, Vietnam requires a three-layer coffin: the inner layer must be zinc or another durable leak-proof material, containing an absorbent and soldered shut; the middle layer must be wood; the outer layer must be plywood.
Vietnamese rules do not ask for embalming; the three-layer coffin is what they require. An airline on a connecting route may set its own conditions, so we settle this on the first day.
We declare the body and pass quarantine
A body, remains, or ashes transported across the border of Vietnam must be declared to the quarantine service. Document verification takes up to 15 minutes, and the inspection takes up to an hour; afterward, a quarantine certificate is issued.
Source: Government of Vietnam Decree 165/2026/NĐ-CP (replaced 89/2018/NĐ-CP), Art. 36, 38
We bring them home
There is no direct flight from Vietnam: the coffin flies with a connection to an airport near the Ukrainian border, and our hearse takes it on to your city. There, we hand the body over to the family.
What documents are needed to transport a body from Vietnam
What Vietnam issues
- Death notice (giấy báo tử) and extract of death registration (trích lục khai tử).
- Health declaration for the body for the quarantine service (Form 11 of Appendix V to Decree 165/2026).
- Quarantine certificate (Form 12), issued by the quarantine service at the border.
Source: Decree 165/2026/NĐ-CP, Art. 36
What we take care of
- Obtaining the death documents and passing the quarantine inspection.
- Certifying the documents with an apostille and translating them into Ukrainian.
- Submitting everything to the Embassy of Ukraine under a power of attorney from the family.
- Booking air transport.
- Preparing the customs declaration and gathering papers for the Ukrainian border.
What we need from you
- The deceased's passport or a photo of it.
- Your passport and a document proving family relationship.
- A power of attorney, so that we can file the papers in Hanoi on your behalf. We will explain how to arrange it.
Embassy of Ukraine in Vietnam
The Embassy of Ukraine operates in Hanoi (6B Le Hong Phong, Ba Dinh). There are no Consulates General of Ukraine in Vietnam. There is a dedicated emergency hotline for life-threatening situations or deaths of Ukrainian citizens.
Source: Ministry of Foreign Affairs of Ukraine, "Vietnam" page, 2026
- To register the death, the consul needs the Vietnamese extract (trích lục khai tử) with an apostille from Vietnam's Ministry of Foreign Affairs and a Ukrainian translation.
- The consul issues the first Ukrainian death certificate without a consular fee.
- For burial assistance in Ukraine, the consul provides a certificate that the family submits to the social security office.
- A certificate confirming there are no unauthorized items inside the body or coffin is issued by the authority of the country of death and certified by the Consulate of Ukraine. Without it, the body cannot cross the Ukrainian border.
How to transport a body from Vietnam to Ukraine
Where we collect the body from
From Hanoi, Ho Chi Minh City, Da Nang, Nha Trang, Phu Quoc, Haiphong, resorts, and any other city: from a hospital, morgue, or funeral home. We work with partners in Vietnam, so the case on the ground is handled by people who know the local rules and language.
Plane plus hearse
There are no flights to Ukraine, so the coffin flies with a connection and lands in a neighboring country. Before departure, the body passes the quarantine inspection at the Vietnamese border; after landing, our vehicle takes over.
Transit time
From 72 hours. The paperwork takes longest: the Vietnamese death registration, the apostille, and the Embassy. So we prepare the Vietnamese and Ukrainian documents at the same time.
Coffin for export from Vietnam
A three-layer coffin with a soldered zinc liner meets both Vietnamese regulations and the Ukrainian border requirement for a hermetically sealed metal coffin. More: "Coffins".
How much does it cost to transport a body from Vietnam?
The funeral in Ukraine is calculated separately.
What is included in the price
- coordination with the hospital and morgue
- documents: local, consular, and for the border
- preparation of the body for transport
- three-layer coffin with a sealed zinc liner
- sealing according to border requirements
- air freight and hearse transport to your city
- handover to the family in your city
Coffin of your choice and urn free of charge.
Cremation in Vietnam and urn transport
We arrange cremation in Vietnam only together with the transport of the urn to Ukraine. The urn is transported in a container that is leak-proof, waterproof, and break-resistant during transit; ashes must also be declared for quarantine at the border.
Source: Circular 21/2021/TT-BYT, Art. 6 para. 2 · Decree 165/2026, Art. 36
At the Ukrainian border, the urn passes with the death certificate and a certificate of no unauthorized items, certified by the Embassy in Hanoi.
Questions about repatriation from Vietnam
How much does it cost to transport a body from Vietnam?
We fix the price in the contract before the transport begins. To calculate it, we need the city in Vietnam where the body is and the city in Ukraine.
How long does the transport take?
From 72 hours.
The person was on vacation. Who pays for the transport?
Check the travel insurance policy: it often covers repatriation. Send a photo of the policy to our messenger, and we will speak with the insurance company ourselves. Do not hire a local funeral home until the insurance company gives approval. More: about insurance.
Is embassy legalization required?
No: since September 11, 2026, Vietnamese documents are certified with an apostille.
Is embalming mandatory?
Vietnamese rules do not require it; a three-layer coffin is mandatory. Embalming may be required by the airline; we check this on the first day.
Do I need to fly to Vietnam?
In most cases, no. Our partners in Vietnam collect the documents, and we keep you updated.
Can an urn with ashes be transported from Vietnam?
Yes, from €1,800.
Call us, day or night
Languages: Ukrainian, English, Polish, German. The same number in messengers.
Send a request for repatriation from Vietnam
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Other destinations: China, Other countries.